My Secretary

At present you would most probably be using Microsoft Word to draft your letters and other documents. You have to save these documents in your computer by giving a proper file name and folder/sub folder. To communicate with a contact, you either have to take a print out of these letters or send them through e-mail.

If proper care is not taken while naming files and specifying folders or sub folders, you may often end up getting frustrated when you try retrieve these files based on some criteria. Hence it is a must to instruct everyone drafting these documents to provide distinct and meaningful name to each document and to save them in right folder/subfolders. If repetitive correspondence on a subject or contact is to be done this problem will multiply.

If we assume that a business enterprise has to draft at least 2-3 letters a day, at the end of the year it will approximately have 600-700 letters to manage. Will it be possible to find a letter to a particular contact on a given subject without any hassle?

My Secretary was basically conceived to solve problems related to managing letter documents.

Features & Benefits.

1. Files & Finds automatically
It files and finds documents automatically. You need not specify file name, directory / Sub directory to save and retrieve documents.

2. Easy & Faster retrieval of existing letters
It provides easy and fast retrieval of existing letters on the basis of subject, contact, city, state and country.

3. Auto insertion of Date & Address
Automatic insertion of date and recipient address while drafting a new letter document makes letter drafting easier and faster.

4. Fast draft feature
It provides facility to select a standard/ draft letter from a vast library of over 400 standard letters and thus you won't have to waste time creating documents from scratch.

5. Enriches your standard letters library regularly
Any frequently used letter can be added to standard letters library to avoid repetitive typing.

6. Systematic categorization
It categorises letters and contacts properly under the heads of Customers, Prospective Customers, Suppliers, Misc. Business Contacts, Office Bearers and Personal Contacts.

7. Great Record Keeper
It keeps track of names, addresses and contact numbers of business as well as personal contacts. It slots them alphabetically with a brief history on each and continously updates any changes.

8. A store house of information
It provides you reports like Despatch Registers, Telephone Diary, E-mail ID Book, Website Directory, Mailing Labels, Daily Appointments Report etc.

9. Easier mass mailing and e-mailing.

10. No effect on working due to changeover / transfer of computer users.